General: Ledgers

General

Click on the binocular (F7) and select by one or more of the displayed columns and click on the flash (F8). You can also use the extended selection function (described below) to select transactions. Press F9 or double click to view the full deal input screen for selected transaction. 

Design your own ledger layout

Each ledger can be designed individually by each user. Note! There are columns available in the ledger design that are not available in the system default layout.

Click on ‘Ledger design’ icon to open the settings window. Select columns, to be displayed in the ledger, from the ‘Available’ list. In order from up and down in the selected list the columns are displayed from left to right in the ledger. Check ‘User settings’ to activate user defined layout. Uncheck ‘user settings’ to active system default layout.

Extended selection

This function is available in the ledger forms. It will enable selection of transactions based on a range of dates and reference numbers as well as complete portfolio code selections. When an extended selection is activated, the large binocular will be colored red and further detailed queries of transaction are now possible within the extended selection via the regular query function (small binocular or F7/F8). An activated extended selection is deactivated with the Reset button from within the selection form.

To create a new selection, press create and name the selection accordingly.

Activate an extended selection automatically in all ledgers by choosing menu in the Default field.

Print selected transactions from ledger

Select transactions for example with an extended selection.

Click on the printer icon to open a MS Excel spreadsheet with the selected transactions.

Example of a MS Excel report. Note that the Excel quick filter is automatically activated

Ledger - Query only

The purpose with the Ledger - Query Only is to act as a window into the database for users that are allowed to see transactions but are not allowed to alter anything on the transactions. Click on the binocular (function key F7) and select by one or more of the displayed columns and click on the flash (function key F8). You can also use the extended selection function (described on the next page) to select transactions.
Press F9 to view the full deal input screen.

Double click on the reference number or press F9 to view the full deal input screen. This function is valid for all forms of ledger type.

Ledger - Priced request

The ledger is intended to be used by a back office function in the subsidiaries. It will display, in real time, transactions that have been priced by head office. The ledger should also be viewed as an electronic confirmation from head office of the terms and conditions of the transaction. In the ledger there is functionality for subsidiaries to accept and approve the terms and conditions. As soon as the transaction is priced it will disappear from the Ledger requests and appear in real time in the ledger called Priced requests, intended for use by subsidiaries.

Confirm Start

The purpose with the Confirm start form is for back office to maintain control over transactions made by Front office. Functions performed in Confirm start are:

• Check that the transaction is correctly entered compared to hand-written notes, or the confirmation from counterpart. 
• Check that all mandatory fields are entered. 
• Check and alter FX rates. 
• Check and update interest rates

Select the transaction you want to work with by Deal- or Value date.

• Press F9 or double click on the reference number to see the Deal Input form.
• Bank Account codes can be changed or entered in Confirm Start. A list of valid codes is displayed if a non valid code is entered.

Confirm Close

The purpose with the Confirm close form is for back office to maintain control over transactions that are alive in the database. They have initially been confirmed and coded at inception in the Confirm start form and will thus be displayed in the Confirm close form when searched, until they have been marked as COMPLETED at maturity and coded at maturity. Functions performed in Confirm close are:

• Check that the transaction is correctly completed at maturity compared to conditions of the transaction.
• Check that funds transfer of Capital and Interest is correctly processed.
• Enter FX rate at maturity (spot rate at maturity) or enter interest rate on FRA/Futures at settlement.

Select the transactions you want to work with by Maturity date.
Automatically set FX Rate(s) from register by click on FX rate icon (F5) or FX rate - batch (F6)
If everything is OK mark as COMpleted. Single transaction: Click on 'Confirm transaction' icon (or Enter 'X' with the keyboard – Save).
Multipel transactions: Click on 'Confirm transaction batch' icon (Shift + F3).
NOTE! Payment date can be changed on Fixed/Floating rate loans, Cross currency IR swaps and Credit Facilities if an FX transaction is a cross currency transaction and the rate is set manually, double click in the column Spot at maturity to set FX rates against the Book base currency.

Bank Account Management

Back Office > Bank Account Management

A ledger of bank accounts will display an overview of bank account balances for all accounts that are maintained in the system.