How-to: Create accounting instructions

Created by Erik Åkerlund, Modified on Mon, 20 Feb 2023 at 02:28 PM by Erik Åkerlund

Create Accounting Instruction

How to set up accounting instructions for dynamic accounting 

Step-by-step guide

  1. Go to back office > Accounting instructions and press 'Create Accouting Instruction' (F6)

  2. Give the instruction a unique name, choose instrument type and accounting model. Selected Accounting model decides how the specific transaction would be accounted. Available accounting models vary from one instrument type to another.
    The accounting model "Dummy" is however general and can be use to flag certain transactions as "coded" in the system but with no accounting accounts.

  3. By selecting different portfolio codes you can enter more than one accounting instruction per instrument type. Note that there must be a unique accounting instruction that meets the portfolio criteria for each transaction.

  4. Which amount types are displayed depends on the specific instrument type. The amount type fields are hard coded in the system and thus unalterable fields. They represent the amount fields in the deal input forms and it´s purpose is to be a guide for your selection of corresponding account codes. If the checkbox to the right of an account number is checked the translation for Account "BANK" (different accounting banks accounts have been translated to actual accounts in the ERP-system) in a translation form. These accounts will be debited and credited at value date for a deposit. Amount types started with Value means that it is a balance sheet account to be entered.
  5. C/R type can be used as an extra field in the accounting file for a certain account on a certain instruction. Though a specification from the ERP-system must be considered so the value of C/R type is placed correctly in the file.  

    These accounts will be debited and credited when making coding of unrealized profit/loss for a loan.

  6. Regarding FX transactions there are two different methods that can be chosen depending on the ERP-system in use. Default (net) and Gross.                                                                                                                                                                                                                                      

  7.  The difference between these two accounting models are that with the gross model suspense accounts needs to be used because the currency amounts must be book both on a debit and a credit account.                                                                                                                                                     
  8.  To review the entire register of your accounting instructions, press the printer icon. Notepad will open and you will see which accounts that are used for different events.

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